17 Jan 2013

Is proof of delivery of Service by Email needed if you have a Certificate of Service for email sent?

Is proof of delivery of Service by Email needed if you have a Certificate of Service for email sent? Considerations With Florida Mandatory Serve By Email Rule. The following is a response to a lawyer question prompted by a recent Florida Bar member benefit email referencing the new Florida mandatory Service by Email Rules of Judicial Administration. Question: the email “…makes the following representations:  “Florida Rules of Judicial Administration... Read more...

07 Dec 2012

Litigation Counsel Guide: How to Prove Service of Court Documents by Email – Update

This posting should serve as a reference guide for process servers or lawyers who need to prove service by email. (1) Serve by email (1a) Florida Rules of Judicial Administration now require service of court documents to opposing counsel by email and rely upon the sender to track and prove delivery of said emails, and any attachments, to the intended recipient. The Florida Bar now offers RPost Registered Email service as a member benefit, for use... Read more...

31 Oct 2012

Messaging Analytics and Advanced Reporting

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RPost now permits sending messages and documents to lists with no minimum volumes and no monthly recipient address commitments. Sent items may be email message body text or email messages with attached documents in: 1. Plain text 2. Formatted HTML 3. Encrypted message and documents 4. Encrypted documents 5. Messages set to record recipient replies or recipient signoff 6. Documents set to record recipient replies or recipient signatures 7. PDF forms... Read more...

31 Oct 2012

RPost and Clearswift Team to Offer RPost Encryption Automated based on Message Content

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RPost and Clearswift have teamed to permit companies to automate detection of messages that require encryption for compliance, based on message content, and re-direct those messages on a special secure route to be delivered RPost encrypted to recipients. RPost and Clearswift have packaged this offering at a price point acceptable for insurance brokers and small to mid-sized businesses. “We use RPost in our own agency,” comments Ruthanne... Read more...

31 Oct 2012

RPost for Outlook – What’s New 2012

In addition to RPost’s existing services – Registered Email proof, email encryption, electronic signatures, PDF conversion, metadata management and others — RPost’s November upgrade for Outlook will include: 1. New Service: Secure large file transfer 2. New Configurations: Send secure only, with password prompt dialog Obtaining electronic signatures on email message body text Sending from Send Button with Digital Seal sender... Read more...

31 Oct 2012

RPost App for Document Output Management Systems

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Configured for SAP by default, configurable for other output management systems on demand. The RPost Output Management app generally provides the following functions to connect document output management systems to the RPost Cloud for secure, verifiable, encrypted, large file, and e-signature processing. The RPost Output Management app performs the following functions in general, and can be configured for specific situations: Output management system... Read more...

13 Aug 2012

HIPAA Violations Hit Small Businesses

Small business are not ‘under the radar’ of government enforcement for HIPAA privacy and security rules. Not only is the government issuing meaningful fines to small businesses for non-compliance with these data privacy rules, they are explicitly stating that regardless of the size of the firm, whether a small physician’s office or insurance broker, they will hold everyone accountable. In May 2012, American Medical Association news staff reported... Read more...

11 Jul 2012

Litigation Counsel Guide: How to Prove Service of Court Documents by Email

This posting should serve as a reference guide for process servers or lawyers who need to prove service by email. (1) Request permission to serve by email Request permission from the judge to serve court documents sent by RPost Registered Email service. Report to the judge that you will use the RPost Registered Email service as this method will produce a Registered Receipt email record that could be filed in paper form as supporting evidence of proof... Read more...

03 May 2012

Would Metadata Cleaning Spoil your Evidence?

In Dr. Ball’s blog, he smartly notes: “Application metadata resides within the file and moves with the file, not changing unless the contents of the file are altered. System metadata resides outside the file and can be altered without impacting the contents of the file. Hashing the file hashes its contents, not information about the file. That is, you only hash what’s stored inside the file, not its system metadata.” He also notes other points... Read more...

06 Mar 2012

Can you Serve Court Papers by Email?

As we are in the email proof business, we are often asked, “Can you serve court notices and summons using email?” The quick answer is yes, but it depends on many factors including acceptance and approval from local court rules and applicable statutes and of course the specific presiding judge. An instance I can share where serving a summons via email was approved is one in which RPost is involved and we used our own Registered Email technology... Read more...